ERP FOR CAMPUS MANAGEMENT
What is ERP? It is Enterprise Resource Planning, a system used to manage the vast operations of an enterprise.
ERP was initially developed to help in the management of large organizations that had different departments that needed to be brought under one umbrella for monitoring and management purposes. However, as the utility of having ERP in a business became obvious, SMEs also showed an interest in adopting it, and ERP developers started offering a mix and match solution for them. This eventually paved the way for ERP to be adopted by large and medium sized educational institutes that were un-wieldy due to different departments not working well together.
The evolution of ERP methodology for campus management not only meant that HR and Finance were now “talking” to one another, but also that data from campus-specific departments like Admissions, Curriculum Scheduling, Examinations, Library, Student Schedules and others was available in individual and aggregate form.
Today, ERP methodology deployed in a campus means Communication between departments and schools is quick, efficient and transparent. All resources can be used optimally and the entire system runs in sync. Supplier interactions are fewer and more efficient. The digital divide is reduced. The entire system is easily accessible to the management and regular reporting means decisions are timely. PR, Student, Faculty and Alumni relations and Admissions are all transparent and just a click away. Different schools under one university (law, business, management, medicine etc) still operate as separate entities, but communication between them is much quicker, more coordinated and extremely easy. Inter campus management of issues involving the staff and students is automated and easy to monitor.
Student accounting is made easy and integration of different facets like admission, registration, financial aid, housing, grading, progression and degree auditing means every student’s information is a one-window away. With the flexibility offered by ERP, different levels of authority can monitor the data assimilated. There is complete control on information visibility to any tier of management and it is up to the higher management to decide which level of access is suitable for level or each person.
This ability to manage all campus data individually and in any combination is what makes ERP Campus Management the need-of-the-day for any campus that wants to optimize management performance and reduce the amount of time spent on gathering, reporting and reconciliation of data.